Aircraft Sourcing Executive - Flexjet Europe

Job Locations UK-Farnborough | MT-Ta’ Xbiex
Job Post Information* : Posted Date 3 months ago(9/15/2023 9:42 AM)
# of Openings
Sales (Europe)


The Aircraft Sourcing Executive plays a vital role in securing charter for our inter-company requirements. The successful candidate will be responsible for managing supplemental lift for Flexjet’s fleet, sourcing aircraft for PrivateFly’s Jet Card as well as providing support to the wider Revenue Management team. The candidate will have fanatical attention to detail and take a long-term approach to supplier relations. Using OneSky’s safety-accredited network, the Aircraft Sourcing Executive will be communicating daily with our operators, negotiating rates, and agreeing on booking terms. The role requires close collaboration with our Client and Owner services teams in addition to our Flexjet and PrivateFly Sales Directors.


This inside sales position is full-time based at our Farnborough, UK Office or at our Malta Office.  The role is varied, with tasks ranging from booking long range transatlantic charters weeks in advance, to immediate AOG recovery flights, to calculated sell-off in accordance with the flying demand of our customers. Flexjet is a rapidly growing organisation with an expanding fleet, bringing exciting challenges and opportunities to our dynamic and adaptive team.


  • Book and process flying requirements for Flexjet and PrivateFly.
  • Work with colleagues to prioritise tasks and find creative solutions to problems.
  • Improve aircraft occupancy by marketing empty-legs to colleagues in Europe and the US.  
  • Provide industry-leading levels of professionalism when communicating with our network of operators.
  • Listen to the requirements of our customers’ requests and provide proactive and immediate assistance.
  • Calculate quotations promptly and accurately using web-based software, in accordance with our SOPs.
  • Negotiate terms of booking with new suppliers to ensure our cancellation policy is not exposed.
  • Full administrative sales support, including raising client paperwork and securing payment.
  • Ability to follow standard operating procedures, with fanatical attention to detail.
  • Develop and maintain relationships with industry professionals and suppliers.
  • Support business needs as requested by senior managers and leadership.
  • Liaise with owner services team on trip details to ensure flight execution.
  • Problem-solve for required aircraft changes due to irregular operations with a focus on customer needs and cost ramifications, such as unscheduled maintenance and cancellations.
  • Maximization and optimization of the Fleet schedule via the charter market where necessary.
  • Work with scheduling, owner services and operations to assist in the recovery of AOG aircraft.



  • BA degree or equivalent from two-year college or technical school in a service and/or hospitality field is preferred or equivalent combination of education and/or experience.
  • Experience in the business aviation industry is preferred.
  • Knowledge of avinode is an advantage
  • Proficiency with Microsoft Office Suite Applications (Word, Excel, & Outlook).
  • Knowledge of private jet aircraft and their differences an asset.


  • Must possess the legal ability to work in the United Kingdom or in Europe, based on work location.
  • Be prepared to work from our office at Farnborough Airport or Ta’ Xbiex, Malta based on work location.
  • Have strong attention to detail.
  • Must have the ability to multi-task and adapt to change.
  • The ability to work in a team atmosphere, and manage a flexible schedule.
  • The candidate will be required to demonstrate knowledge of Flexjet’s’ products and programs and have the ability to interpret contract information as it pertains to the specific customer.
  • Successful candidates must be able to respond calmly and handle many customers’ demands in a fast-paced environment.
  • Strong interpersonal, verbal/written/computer and presentation skills are necessary to perform job at the expected level.
  • A willingness to continually learn and develop business aviation knowledge.


  • Ability and willingness to work early & late shifts, weekends, holidays, and overtime as required.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:

  • Physical demands may require a considerable amount of time sitting and typing/keyboarding using a computer (i.e., keyboard, mouse, and monitor) along with various office equipment
  • Physical demands may include walking, carrying, reaching, standing
  • Must be able to visually and aurally assess conditions.



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